Privacy Policy

Last updated: April 2026

This privacy policy explains how Breathe4Sport (“we”, “us”, “our”) and Technical Workshop (the platform provider) collect, use, store, and protect personal data when you use the Breathe4Sport website, online assessment tools, and associated systems.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Breathe4Sport provides breathing coaching, swim coaching, and related wellbeing services. Technical Workshop provides the digital platform and infrastructure used to operate the Breathe4Sport system.

Contact: support@techws.co.uk

2. Scope of this policy

This policy applies to:

• Users completing breathing assessments
• Users submitting contact forms or enquiries
• Users receiving assessment results via email
• Visitors interacting with the website and platform

3. Personal data we collect

a. Information you provide directly

• Name
• Email address
• Contact preferences
• Any information submitted via forms or support requests

b. Assessment and health-related data

• Breathing Questionnaire responses
• BOLT Score (Breath Hold Time)
• Breath awareness responses
• Other breathing, performance, or wellbeing-related answers submitted through the platform

This information may constitute health-related personal data. It is processed solely for providing assessment outputs and related services.

c. Technical and usage data

• IP address
• Browser type and version
• Device type
• Pages visited and interaction timing
• Session identifiers used to maintain progress

d. Communication data

• Email correspondence
• Support queries and responses

4. How we use personal data

We process personal data for the following purposes:

• Operating the assessment platform
• Saving and managing assessment progress
• Generating personalised assessment results
• Delivering results via email
• Responding to enquiries and providing support
• Maintaining platform functionality, security, and performance
• Monitoring usage to improve the service
• Sending relevant service communications where permitted

5. Lawful basis for processing

We rely on the following legal bases under UK GDPR:

• Consent – where you voluntarily submit assessment data or opt in to communications
• Legitimate interests – to operate, maintain, and improve the platform
• Contractual necessity – where processing is required to deliver requested services

Where health-related data is processed, it is done based on your explicit submission and for the purpose of providing the requested assessment service.

6. Assessment disclaimer

The Breathe4Sport assessments are for informational and educational purposes only. They do not provide medical advice, diagnosis, or treatment. Users should consult a qualified healthcare professional for medical concerns.

7. Sessions and authentication

The platform uses session-based authentication to maintain user progress during assessments. Session data is temporary and is used to securely associate user activity with a single session.

Administrative access is restricted using role-based permissions and authentication controls.

8. Embedded video content

Some pages on this platform may include embedded video content from third-party services such as Vimeo or YouTube.

When you view embedded video content, those providers may collect technical data, set cookies or store on-device site data, and process information in line with their own privacy policies.

We use embedded video content to provide guidance and educational material as part of the assessment experience.

9. Data storage and infrastructure

Personal data is stored within secure hosting and database environments necessary to operate the platform. This may include:

• Web hosting servers
• Database systems
• Email delivery systems (SMTP providers)
• Security and monitoring systems

Data may be processed in data centres located in the United Kingdom or other jurisdictions where service providers operate, subject to appropriate safeguards.

10. Data sharing

We do not sell or rent personal data. Personal data may be shared with trusted third-party service providers where necessary to operate the platform, including:

• Hosting providers
• Email delivery services
• Security and infrastructure providers

These providers process data only as required to deliver their services and are subject to contractual and security obligations.

11. Data retention

We retain personal data only for as long as necessary to:

• Provide assessment results
• Support users
• Maintain service records
• Comply with legal obligations

Users may request deletion of their personal data at any time, subject to any legal or operational requirements.

12. Data security

We implement appropriate technical and organisational measures to protect personal data, including:

• Secure server configurations
• Input validation and sanitisation
• Access control and authentication restrictions
• Limited administrative access
• Use of encrypted connections (HTTPS)

While reasonable steps are taken, no system can be guaranteed to be completely secure.

13. Marketing and communications

We may send service-related updates where appropriate. Users can opt out of non-essential communications at any time.

14. Your rights

Under UK GDPR, you have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request erasure (“right to be forgotten”)
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability where applicable

To exercise these rights, contact: support@techws.co.uk

15. Complaints

If you believe your data has been handled improperly, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the United Kingdom.

16. Changes to this policy

We may update this policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

17. Contact

For all privacy-related enquiries:
support@techws.co.uk